Job Openings

Bilingual Childcare Administrator/Enrollment Coordinator


If you’re passionate about positively impacting the lives of young children and making a difference in the world of early childhood education, consider joining The Child and Family Network Centers (CFNC) as the Bilingual Childcare Administrator / Enrollment Coordinator of our award winning preschool program for low-income families. An Alexandria based nonprofit, CFNC provides caring, high-quality, free early education and related services to at-risk children and their families in their own neighborhoods in order to prepare them for success in school and life.

The Bilingual Childcare Administrator / Enrollment Coordinator will report directly to the Director of Programs. The Coordinator will be responsible for a variety of office administrative functions and duties, including the enrollment process for 8 preschool classrooms (136 children). The Coordinator will be responsible for maintaining each student’s registration, schedule, and permanent records. The position will involve a high level of interaction and teamwork with program staff, and families. Candidate MUST be bilingual Spanish/English.

 

Job Responsibilities

·        Administer agency’s student enrollment program; maintain and update enrollment waiting lists.

·        Provide daily administrative and NAEYC support to the Director of Programs.

·        Provide daily support to teachers (update attendance forms and rosters), and manage substitutes as needed.

·        Create and maintain computer databases for student enrollment.

·        Collect incoming agency payments (Late Fees, Aftercare Fees, and Application Fee from families).

·        Conduct off-campus enrollment including some weekends or evenings.

·        Prepare and distribute all registration materials at the beginning of each school year.

·        Set up and coordinate class field trips.

·        Perform preschool filing and photocopying as needed.

·        Handle inquiries from Spanish/English speaking families and assist in completing various agency forms.

·        Translate documents from English to Spanish (i.e. newsletters, parent memos).

·        Make follow-up calls to families as needed.

·        Meet and greet prospective and current clients.

·        Apply for all licensing and permits for classrooms including City of Alexandria, and DSS.

·        Order office and classroom supplies and manage office supply budget.

·        Order student meals and supplies and manage meals budget. Track meals and submit reimbursement for USDA free and reduced price lunch program.

·     Coordinate IT services with IT consultant for classroom sites

·     Oversee maintenance and respond to facility issues at all classroom locations.

·     Coordinate and oversee classroom moves for the summer and for off-site openings and closings.

·        Update agency’s voice mail message when necessary (i.e. snow day, school closure, etc.), and provide technical support to staff on phone systems.

·        Coordinate with city administrators in charge of subsidy and scholarships as well as with the food service provider for the preschool.

·        Assist agency on special assignments as required.

·        Attend training as required.

·        Perform other duties as assigned by Director of Programs and other members of the agency’s Senior Staff.

 

Experience, Essential Skills and Personal Characteristics:

·        Must be fluent in both Spanish and English, written and oral.

·        Must maintain a reliable and punctual attendance record.

·        Should possess strong analytical skills. This requires demonstrated ability to analyze situations and
develop common sense solutions or recommendations.

·        Required to act independently and must demonstrate the proper level of confidence and initiative.

·        Ability to define and refine processes.

·        Be proficient with MS Office programs such as MSWord and Excel.

·        Must be highly supportive and a cooperative team player.

·        Must possess strong interpersonal and communications skills.

·        Must be able to handle high-volume phone inquiries.

 

Prerequisites:

·        High School diploma required. BA degree preferred.

·        Bilingual: English/Spanish REQUIRED (oral and written).

·        Experience with a nonprofit organization or school administration a plus.

 

How To Apply

skeightley@cfnc-online.org

Please email cover letter and resume to Susan Keightley, Director of Programs at skeightley@cfnc-online.org

Level of Language Proficiency

English and Spanish

Professional Level

Entry level

Minimum Education Required

High School

Sponsor A Child!

 

You are making education happen with a monthly gift of $19. Your gift gives a low-income preschooler a great education and builds brighter futures!

Sponsor A Child Today!