Bilingual Childcare Administrator/Enrollment Coordinator

If you’re passionate about positively impacting the lives of young children and making a difference in the world of early childhood education, consider joining The Child and Family Network Centers (CFNC) as the Bilingual Childcare Administrator / Enrollment Coordinator of our award winning preschool program for low-income families. An Alexandria based nonprofit, CFNC provides caring, high-quality, free early education and related services to at-risk children and their families in their own neighborhoods in order to prepare them for success in school and life.

The Bilingual Childcare Administrator / Enrollment Coordinator will report directly to the Director of Programs. The Coordinator will be responsible for a variety of office administrative functions and duties, including the enrollment process for 8 preschool classrooms (136 children). The Coordinator will be responsible for maintaining each student’s registration, schedule, and permanent records. The position will involve a high level of interaction and teamwork with program staff, and families. Candidate MUST be bilingual Spanish/English.


Job Responsibilities

• Administer agency’s student enrollment program; maintain and update enrollment waiting lists.
• Provide daily administrative and NAEYC support to the Director of Programs.
• Provide daily support to teachers (update attendance forms and rosters), and manage substitutes as needed.
• Create and maintain computer databases for student enrollment.
• Collect incoming agency payments (Late Fees, Aftercare Fees, and Application Fee from families).
• Conduct off-campus enrollment including some weekends or evenings.
• Prepare and distribute all registration materials at the beginning of each school year.
• Set up and coordinate class field trips.
• Perform preschool filing and photocopying as needed.
• Handle inquiries from Spanish/English speaking families and assist in completing various agency forms.
• Translate documents from English to Spanish (i.e. newsletters, parent memos).
• Make follow-up calls to families as needed.
• Meet and greet prospective and current clients.
• Apply for all licensing and permits for classrooms including City of Alexandria, and DSS.
• Order office and classroom supplies and manage office supply budget.
• Order student meals and supplies and manage meals budget. Track meals and submit reimbursement for USDA free and reduced price lunch program.
• Coordinate IT services with IT consultant for classroom sites
• Oversee maintenance and respond to facility issues at all classroom locations.
• Coordinate and oversee classroom moves for the summer and for off-site openings and closings.
• Update agency’s voice mail message when necessary (i.e. snow day, school closure, etc.), and provide technical support to staff on phone systems.
• Coordinate with city administrators in charge of subsidy and scholarships as well as with the food service provider for the preschool.
• Assist agency on special assignments as required.
• Attend training as required.
• Perform other duties as assigned by Director of Programs and other members of the agency’s Senior Staff.

Experience, Essential Skills and Personal Characteristics:
• Must be fluent in both Spanish and English, written and oral.
• Must maintain a reliable and punctual attendance record.
• Should possess strong analytical skills. This requires demonstrated ability to analyze situations and
develop common sense solutions or recommendations.
• Required to act independently and must demonstrate the proper level of confidence and initiative.
• Ability to define and refine processes.
• Be proficient with MS Office programs such as MSWord and Excel.
• Must be highly supportive and a cooperative team player.
• Must possess strong interpersonal and communications skills.
• Must be able to handle high-volume phone inquiries.

• High School diploma required. BA degree preferred.
• Bilingual: English/Spanish REQUIRED (oral and written).
• Experience with a nonprofit organization or school administration a plus.


How To Apply
Please email cover letter and resume to Susan Keightley, Director of Programs at
Level of Language Proficiency
English and Spanish
Professional Level
Entry level
Minimum Education Required
High School

Choose CFNC in the Combined Federal Campaign #86801!

Federal and Military employees can support a low-income child’s education by contributing to the Child and Family Network Centers through the Combined Federal Campaign (CFC)! Just remember our CFC #86801.

Questions? Contact Anna Shults at or by phone at (703) 836-0214.

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